Recruitment operations for staffing and recruitment agencies

When an employee reports sickness through the portal, the agency can review and manage it on the workforce record. Owners and recruiters receive in-app notifications, and an optional operational sickness mailbox can notify a dedicated inbox when configured. Sickness history stays available for operational follow-up, including marking a current period recovered.

HireFlow records operational sickness for the agency workflow. It does not provide medical diagnosis or healthcare advice.

Employees submit leave requests with start and end dates. Agency owners and recruiters see pending requests on the workforce record, approve or reject them, and keep recent decisions visible. HireFlow does not calculate automatic leave entitlements or payroll balances.

Hours and kilometers recorded by the agency remain the operational source of record. Employees can submit corrections, and optional routine weekly submissions when the agency enables them. Owners and recruiters review pending submissions and approve or reject them on the workforce record.

Decisions stay on the HireFlow record for operational follow-up. This is correction workflow handling, not payroll calculation, salary processing or a full timesheet engine.

Agencies can publish employment documents scoped to the workplace and review private workforce files employees upload for a placement. Contract, identity, policy and other employee files stay on the workforce record, separate from candidate recruitment documents.

Medical uploads use a dedicated employee flow. Authorized agency staff can access attributed medical files in the sickness workflow where the process requires them. HireFlow delivers the file securely; it does not perform medical review or legal validation.

Agencies publish payslip files in HireFlow for a workplace employment. Employees then view and download their own payslips in the portal, scoped to the workplace. This is secure payslip publishing and delivery, not payroll calculation, tax processing or automatic payroll provider integration.

Agencies can configure operational notification mailboxes for workforce processes. When an operational sickness mailbox is set, sickness reports can notify that dedicated inbox instead of relying on personal recruiter email. This stays inside workforce operations, not a recruitment communication or messaging product.

Agency teams should not reconstruct context after placement from scattered emails, spreadsheets and loose files. HireFlow keeps sickness, leave, corrections, documents and payslips connected to the relevant employment and workplace context. HireFlow does not invent fake time saved percentages.

The employee portal is where placed workers submit and view self-service items. Recruitment operations is where the agency receives, reviews and manages those operational items on the workforce record. For the employee facing side, see the employee portal.

The recruiter workspace is daily recruitment work before and during placement: vacancies, candidates and applications. Recruitment operations is agency side work after placement. For recruiter daily work, see recruiter workspace.