Employee portal
Employee portal for recruitment agencies
After placement, employees still need a simple way to report sickness, request leave, correct hours or kilometers and access important documents. HireFlow keeps those interactions inside one secure workplace portal.
One workplace portal after placement
The recruitment workflow does not stop when someone is placed. Post-placement administration should not depend on scattered email threads, spreadsheets and loose files. HireFlow gives employees one secure workplace portal for everyday interactions with their agency.
When an active workplace is selected, new submissions can stay scoped to the workplace so the agency sees them in context. This is employee self-service, not a payroll engine or a full HRIS replacement.
Sickness reporting
Employees can report sickness through the portal. The agency receives the report in HireFlow, including in-app recruiter notifications and optional operational sickness email when configured. Employees can review sickness history, mark a current period recovered, or cancel an upcoming report when the product allows it.
HireFlow does not provide medical diagnosis or healthcare advice. It records operational sickness reporting for the agency workflow.
Leave requests
Employees can submit leave requests with start and end dates and follow status in the portal. The agency reviews and approves or rejects in HireFlow. HireFlow does not calculate automatic leave entitlements or payroll balances.
Hours and kilometer corrections
Employees can view worked hours and kilometers recorded by the agency for their workplace and submit corrections when something needs to change. Optional routine weekly hours or kilometer submissions are available only when the agency enables them.
Values recorded by the agency remain the operational source; employee submissions are corrections or optional routine reports, not payroll calculation or salary processing.
Private employee documents
Employees can access their private document library and upload contract, identity and other employee files. Documents can stay scoped to the workplace when submitted with an active employment context.
Medical uploads use a dedicated flow. Employees can submit relevant medical files securely where the workflow requires them. Authorized agency staff can access attributed medical uploads in the sickness workflow. HireFlow does not perform medical review or legal validation on uploads.
Secure payslip delivery
Agencies publish payslip files in HireFlow. Employees view and download their own payslips in the portal, scoped to the workplace. This is secure payslip delivery and access, not payroll calculation, tax processing or automatic payroll provider integration.
Employee self-service reduces admin
Employees have a clear place for routine actions after placement instead of sending disconnected messages. Agencies receive structured submissions on the same HireFlow record, with less manual reconstruction. HireFlow does not invent fake time saved percentages.
Connected to the agency workflow
The employee portal is the employee facing side of work after placement. Agency teams review and handle those submissions on the workforce record: see recruitment operations.
Different from the recruiter workspace
The recruiter workspace is where agency recruiters run daily recruitment work on vacancies, candidates and applications. The employee portal is employee self-service after placement. For recruiter daily work, see recruiter workspace.
Employee portal capability summary
What the employee portal covers in HireFlow today.
- Sickness reporting
- Sickness history
- Leave requests
- Hours corrections
- Kilometer corrections
- Private employee documents
- Medical document upload
- Secure payslip access
Give placed workers a secure portal in HireFlow
Review prices, or continue with the signup path on this page. The employee portal sits with the rest of the Solutions overview.