Candidate management software for recruitment agencies

When a candidate applies or a CV is attached to the record, HireFlow holds structured profile information recruiters can work with: contact details, experience, skills and other fields the agency needs day to day.

The goal is less retyping and less reconstruction: usable candidate information on the record, without claiming perfect extraction or automatic hiring decisions.

For how public applications and inbound CVs become that structured intake, see recruitment automation software.

In HireFlow, the candidate record and each application stay distinct. The candidate is the person. An application is that person applying to a specific vacancy, with its own status in the recruitment workflow.

That matters for agencies: the same person can retain useful context across roles instead of being rebuilt as an unrelated record every time they apply.

For pipeline movement, interviews and recruiter follow-up around those applications, see recruitment CRM.

Application status and status history show what already happened in the recruitment workflow. Recruiter notes stay on the candidate and application records the agency team shares.

When another recruiter or manager picks up the candidate, they can continue from existing context instead of reconstructing what happened from email, PDFs or private notes.

Information on the candidate record such as the CV, supporting application files and agency documents attached to the candidate stay with that record so recruiters do not hunt across inboxes for the latest file.

This page is about recruitment candidate management. Post-placement employee portal and workforce documents belong to a separate workflow, not the candidate record described here.

Multiple recruiters and managers in the agency can work from the same candidate context inside their HireFlow workspace. Profile, applications, notes and history stay in one place, so handovers do not depend on a private inbox. For the daily operational surface around that work, see recruiter workspace.

Recruiter email and communication history around that candidate stay on the record: see recruitment communication.

The ATS side of HireFlow covers vacancies, public job pages, applications and recruitment stages. Candidate management is the persistent candidate record and context behind those applications.

Together they keep the vacancy workflow and the person record connected. ATS for recruitment agencies

Assistive matching candidates with vacancies can help recruiters review how a profile sits against an open role. Matching is for review; recruiter judgement remains in control. This page owns the candidate record, not matching as a product topic. For match scores and fit review, see AI CV matching.